Independent asset managers
Your job is managing assets. Not administration
We take over your firm’s back office, from reporting to client files. You keep portfolio management, the relationship and regulatory responsibility.
What weighs on your firm
Reporting scattered across custodians
Positions, transactions and fees arrive in as many formats as there are banks. Consolidating them takes days at every quarter-end.
Client files to keep current
Anti-money laundering rules require you to check periodically that every file is up to date, at a pace set by the risk of the relationship.
Reviews to prepare
Audit, report to the supervisory organisation: every review means gathering documents spread across several tools.
A small team wearing many hats
In a firm of a few people, every hour of administration is an hour less with clients.
What we take over
You keep portfolio management, the client relationship, compliance and regulatory responsibility. We prepare, check and deliver files ready for your approval.
Consolidated multi-custodian reporting
Consolidation of each bank’s statements and preparation of client reports: portfolio composition, performance and costs.
Reconciliations
Securities, cash and transactions reconciled between your tools and the custodian banks' statements, differences documented.
Fee billing
Management and performance fees calculated according to each mandate’s terms, invoices ready to send.
Retrocession tracking
A per-client record of compensation received from third parties, to document the disclosure given and the waiver or pass-through.
KYC updates
Risk-based review schedule, reminders, document collection and files prepared for approval by your AML officer.
FinSA client profiles
Financial situation, objectives, knowledge and agreed services documented and kept current, client by client.
Account openings
Onboarding files and custodian bank forms prepared, for you and your clients to sign.
Audit and SO preparation
Documents, registers and lists gathered in advance for the audit or the report to your supervisory organisation.
Management dashboards
Assets under management, revenue, KYC deadlines and consolidated indicators, kept current for your decisions.
A quarterly reporting cycle, before and after
Today
- Downloading each bank’s statementsAssistant
- Consolidating positions in a spreadsheetManager
- Reconciling securities, cash and transactionsManager
- Calculating performance and feesManager
- Formatting and sending reportsAssistant
Every quarter-end, your managers consolidate instead of managing.
With Arclen
- Read-only access to custodian statementsYou
- Consolidation and reconciliation, bank by bankArclen
- Performance, fees and four-eyes checkArclen
- Review, approval and sending to clientsYou
Your managers review a finished report, every difference explained.
The discretion of your business, applied to ours
Your clients entrust you with their wealth. The professional secrecy of the Financial Institutions Act (FinIA) extends to an asset manager’s agents: it binds every person working on your mandate.
Professional secrecy
Every person assigned to your mandate commits in writing to secrecy, including after the mandate ends.
A complete delegation agreement
Responsibilities, sub-delegation, reporting and audit rights, including for your audit firm, your supervisory organisation and FINMA.
No power over assets
No power of attorney, no write access, no payment orders: we work from read-only statements and exports.
Data in Switzerland or the EU
You choose where your data is stored. No other subcontractor is involved without your prior consent.
Questions independent asset managers ask
Do you have access to our clients' accounts?
Never with any power of disposal: no power of attorney, no orders, no payments. We work from the statements and exports you provide, read-only.
Who remains responsible towards the supervisory organisation and FINMA?
You do. An asset manager who delegates remains responsible for the delegated tasks. Our role is to give you what you need to exercise that oversight: tasks defined by contract, regular reporting, full right of inspection.
Can you act as our compliance function?
No. We prepare the files and documents; compliance and risk management stay with you or a qualified provider of your choice. We never perform the compliance review (KYC, AML) of files we prepared ourselves.
Can you work with several custodian banks?
Yes, that is the most common case: we consolidate statements whatever the number of institutions and formats.
Do we need to change our portfolio management software?
No. Expersoft, Allocare, Assetmax or a simple spreadsheet: we work with your tools and your banks' exports.
Let’s talk about the process that costs you the most time.
30 minutes to take stock, with no commitment. You leave with an initial diagnosis of your process.
or write to us